The electronic signature: the different legal values of a digital signature
The electronic signature is becoming more and more part of our daily life. From receiving a package to signing an attendance sheet, handwritten signatures are disappearing. But do you know what the legal value of digital signatures is? Bienvenue.pro already offers a simple signature accompanied by a qualified certificate and is developing an advanced signature. The qualified signature represents the highest level of certification. We explain the interest and legal value of each type of digital signature.
Differentiation criteria for the electronic signature
The European "eIDAS" regulation has defined a framework for digital identification and in particular for authentication by electronic signature. By delegating to "trust services" the qualification of the signature, Europe has decided to harmonize and validate an already widely developed practice. In short, the certificates that validate the value of a signature are issued by competent bodies. For example, our certified stamp is issued by a certification authority (a Docapost subsidiary). This allows us to give evidential value to our sign-in sheets for the Bienvenue Formation application. More generally, the digital signature is classified according to 3 different levels of security.
The different electronic signatures
The main differentiation criterion is the authentication of the identity of the signatory. The legal value is based on the association between the identification of the signatory and the tool used for the electronic signature. The verification of the identity is done with an electronic certificate and the digital signature is done on a dedicated software or website.
Simple signature
The main differentiation criterion is the authentication of the identity of the signatory. The legal value is based on the association between the identification of the signatory and the tool used for the electronic signature. The verification of the identity is done with an electronic certificate and the digital signature is done on a dedicated software or website.
Advanced signature
The advanced electronic signature meets reinforced legal needs. The identification of the signatory is even more secure, he must validate his identity through specific digital certificates. Often, it is the identity card that authenticates the signatory. This level of security may be necessary when the legal nature of the document requires it. For example, the advanced signature can be used to validate a digital invoice or a real estate transaction. Bienvenue.pro will offer this digital signature solution in 2022 via a paying option.
Qualified signature
This very complex level of security is reserved for areas such as notarial or judicial documents, public contracts, financial products, etc. The high level of security concerns each step: the integrity of the signed document, the archiving in an electronic safe, the way to authenticate the signatory, etc. A physical meeting or videoconference completes the identity verification, which makes this electronic signature time consuming. In the end, simple or advanced digital signatures are largely sufficient in the usual legal framework. The qualified electronic signature is to be reserved for very particular fields.
The digital signature: a comfort and security for companies
The dematerialized signature has many advantages for companies and training organizations. Whether it is for the organization of an event or for a strict administrative follow-up, the digital signature brings all the guarantees.
Easy to implement: an application or an online solution is all you need.
Time saving: no more trips or meetings to validate an act.
Savings on several items: paper, printers, scanners, labor.
Synchronization of resources: no need to wait to coordinate attendance, everyone signs at their own pace.
Archiving: storage space and time are reduced to an online record.
Modern and in tune with the times: the new connected generation appreciates the simplicity of the digital signature.
Use of existing resources: almost 100% of the working population is equipped with smartphones, tablets or PCs, so there is no need to invest in an additional tool.
The digital signature: a comfort and security for companies
bsoft.fr has integrated the electronic signature in its 2 flagship solutions: Bienvenue Formation and Bienvenue Event (registration for events). For trainers, we offer 4 modes of dematerialization:
Enrolment via an email received by the learner or trainee.
Signature by the trainer's interface.
Load with the trainee application in response to the trainer's call.
Collective registration using a secure QR code or a collective link with the possibility of choosing a confidential or non-confidential signature mode.
The use of the system and the registration are simplified and adapted to the constraints.
A fully customizable digital signature document
The digital signature module integrated into our solution offers many customization options while guaranteeing a high level of security. You can imagine the document to be signed of your choice and take advantage of the functionalities :
Creation of fully customizable templates.
Many field and location options:
short or long text
date
hour
first name
name
checkbox
phone number
comments
time stamp of the signature
type of signatory
mail of the signatory
signature
Adding additional fields without limits.
Possibility to differentiate signatories according to their profiles.
Online archiving of signed documents
Search by filters.
Dashboard for monitoring and control
Setting up automatic or manual reminders
This electronic signature or digital sign-off module is available independently of our training solution.
